Health and Safety at The Barn on Friday and Saturday Graham is in charge of the stage area and will be briefing his team. AUTHORITY. Whilst on site at the Barn Steve King is the Supervising Authority and we must all accept his instruction. CAREFULNESS. Our stage has been designed and built with great care. It is a temporary structure and like all stage sets it demands of its users care on their part so: Don’t move your chairs around Don’t lean against the safety rails – they are there to prevent you falling and not for your comfort. Take care where you step, especially when moving from one level to the next. SAFETY AT WORK. Following the Concert, the Stage Team will be doing some things that carry risk to the untrained or unwary. Please all move away from the stage area after the concert and as politely as possible encourage others to do the same
Graham is leading this massive and tiring venture Access can be arranged after 3 pm on the Thursday The drum kit will be removed this year and the staging can go further back on a tarpaulin. This is to allow a wider auditorium as some space has been lost due to changes in the flooring configuration. Please, could people stay and help at the end as it has to be dismantled and the floor returned to normal for the service the next day. Please do not drag the metal along - again this is to protect the floor. Please make yourself known to Graham if you can help
Raffle The Barn asks please, that the table is placed at the edge of the carpet in the middle on the Friday night and all ticket ripping etc be done in the Pod so as not to distract the audience. The tables will form a natural barrier encouraging people to stand on the hard floor areas. Prizes will be collected on the way out as before. Helen Smith and Richard Warner will be organising Please bring any gifts for the raffle and place them on the table on Friday night
Gathering rooms Adults and teens will congregate in the room at the back. This will be locked during the concert and opened for us at the interval. Choir members refreshments will be in here due to lack of space.
Children will meet in The Pod - this is behind the kitchen. A stair gate is in place for safety purposes. Parents can take children out to this area during the concert if they need a space to escape to. It will not be locked so please do not leave any valuables in here. Children must be supervised by parents at all times. They must not be left in this room unattended.
Photos and video will be taken for promotional purposes and valuables are at owners own risk. First aiders will be on hand but let's try not to press them into service Our choir First aiders are listed on the website - please take a moment to find out who they are! The Barn also will have 3 first aiders present and their own kit behind the bar area as well as our own kit
Friday night rehearsals. In order to get the mics set up etc please arrive on time 5.30 pm - 6.30pm children 6.00 pm Teens to join children 6.15 - 8.30 pm main choir with the children and teens - as may of you as possible please to give the children an idea of what it will be like at the concert
There will be no Saturday afternoon rehearsal but children are asked to arrive no later than 6.15pm on the Saturday to warm up in The Pod
Adult helpers please also arrive no later than 5.30pm to be briefed by Louise re money etc and by Sue re Patrons The concert will start promptly at 7pm The programme You will notice that some songs will be introduced and sung as a pair You will be told when to sit and stand etc This is to move things along a bit faster Please find your place on stage in good time and then the MD will ask you to stand John Winter our Master of Ceremonies will welcome the audience Children will sit with their parents when not on stage - parents please save them a seat to return to
Choir clothing and music Ladies will wear a red scarf - this will be handed out to you at rehearsals on the Tuesday before the concert Ladies in black please Bow ties for men will also be provided at rehearsal on Tuesday before the concert Please hand these back at the end of the concert on the way out Folders will be given out two rehearsals before the concert so you can order your music at home at your leisure Programmes will be numbered and act as tickets Music will also be collected back in on the way out Thank you
Children Outfits for the concert Children can choose what they want to wear - something festive is ideal On concert day, children should arrive no later than 6.15pm for a warm up in The Pod just before the concert. During the concert, children are the responsibility of their parents and will return to sit with parents or a nominated adult arranged by parents after their singing is over. They will sit with parents until it is their turn to sing and will then come up to the front to join Lilya. They are very welcome to stay until the end but can leave at the interval if they wish. Some of the little ones do get very tired. The Pod will remain open as a retreat / play area for any children attending - an adult must be with the child at all times. All medals etc will be given out before the interval. A professional video is made of the concert and will be on sale for approximately £3.00. Photos will also be taken.